Bursar/Business Administrator - Good Samaritan College of Nursing

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Bursar/Business Administrator

Financial Obligations
Tuition and Fees
Payment of Tuition and Fees
Returned Check Policy
Refund Policy
Early Disbursement
Financial Payment Policy (PDF)

Financial Obligations

Students are responsible for payment of all costs associated with attending The Good Samaritan College of Nursing and Health Sciences. Application for financial aid does not negate this responsibility. The financial obligation for each student must be paid in full or up to date in order to register for a subsequent semester. No balance will be carried over into a subsequent semester. Unusual circumstances or a financial crisis should be reported to the Bursar’s Office immediately, so the College can assist the student in planning or determining possible alternatives.

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Tuition and Fees

Tuition and fees are established by The Good Samaritan College of Nursing and Health Sciences Board of Directors.

2017-2018 Tuition and Fee Schedule - effective July 1, 2017
Click Here For 2016-2017 Tuition and Fee Schedule
Matriculation Fee Payable within 3 weeks after date of acceptance. Nonrefundable if applicant cancels his/her application or fails to enter the college. Includes all pre-enrollment administrative services and requirements. $450.00
Administrative Fee     Payable each semester and is nonrefundable. $100.00
Tuition Payable per credit hour for all courses $537.00
Science Lab Fee Payable for each science course with lab $80.00
Nursing Lab Fee Payable for each nursing course with a clinical/practicum $80.00
Library Fee Payable each semester and is nonrefundable (Waived for TriHealth team members) $40.00
Technology Fee Payable each semester and is nonrefundable $150.00
Activity Fee Payable each semester and is nonrefundable $50.00
Transcript Fee Same Day Service on campus for transcripts
Online request through National Student Clearinghouse
Graduation Fee Payable the semester of graduation $225.00
Late Registration Fee Payable when registration is late $40.00
Late Payment
Payable when a required payment is late $40.00
Insufficient Funds Fee Payable when check returned unpaid $40.00
Enrollment Entrance Testing Fee Payable at time of testing prior to enrollment
Tests can be taken at GSC or UC testing centers – $40 Proctoring fee applicable at the UC site
$55 TEAS
$25 Critical Thinking
Nursing Package Test Fee Payable with enrollment in clinical nursing and is nonrefundable $410.00

Textbooks are purchased by students from available companies in the area and online resources. There are discounts provided to our students from our textbook vendors in some courses. This discount will be provided upon enrollment. Please contact the Academics at 513 862 2631 for assistance.

Adjustment of Fees are made according to the schedule in the catalog and based on the date of the exit interview with the Registrar or Assistant Registrar of the College. A student who withdraws prior to the beginning of a semester will receive a 100% refund of tuition and refundable fees identified in this schedule.

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Payment of Tuition and Fees and Late Fees

It is the responsibility of each student to frequently access his or her account in SONIS and be aware of amounts due and published payment due dates.

All tuition and fees are due one week before classes begin. If a student has not met their financial obligations for current semester charges by the due date, their registration will be subject to cancellation. All financial obligations for the current semester must be met prior to registration for the next semester. If a student has not met financial obligations for the current semester at the time of registration for the next semester, the student's registration for the next semester will not be processed and any priority in registration is forfeited. When outstanding monies are paid, the student's registration will then be processed. A late registration fee will apply. An extension is allowed for students receiving employer tuition reimbursement.

Deferred Payments

Payments may be deferred for the amount of a certified financial aid award. However, any estimated difference between the cost of tuition and fees and the award requires that payment options be finalized by the first day of the semester.

Tuition Payment Plan

The GSC Semester Tuition Payment Plan is available to students to assist in meeting financial obligations. This Plan provides students an option to defer payment of tuition and fees over an entire semester through the use of a monthly payment schedule. The GSC Semester Tuition Payment Plan divides tuition and fees for the semester into 4 equal installment payments. Students using the Tuition Payment Plan are required to keep payments current. Delinquency will result in students not being allowed to register for classes in the next semester or may result in dismissal from the College. Payments may be deferred only to the end of semester.

When utilizing the GSC Semester Tuition Payment Plan, a Payment Plan Promissory and Disclosure Statement must be completed. A $25.00 processing fee is due at the time the student fills out the Promissory Note and Disclosure Statement. A payment schedule is determined to assure full payment by the end of each semester. The student using the payment plan must have a zero (0) balance at the end of each semester in order to maintain registration for the next semester.

Late Fees/Collection

A late payment fee will be charged to the student for late payment fee on Tuition Plans. The late payment fee will be assessed daily up to 10 days at which time the student may be dismissed for not meeting financial obligations.

Unpaid bills may be turned over to a collection agency when necessary. Transcripts will not be released until all financial obligations to the college are met.

The college has the option to decide that a Payment Plan/Promissory Note is in default and the full balance of the note and any late charges become immediately due if a student is consistently late in making payments.

Payment Plan Promissory Note and Payment Schedule:

  1. Fall/Spring Semester - The Payment Plan Promissory Note, first payment and processing fee must be received no later than the one week prior to the start of classes of the semester. The balance is to be paid in no more than three additional monthly payments.
  2. Summer Semester - The Payment Plan Promissory Note, first payment and processing fee must be received by the first day of the semester. The second payment is due by the end of the semester.

Refunds and Bill Adjustments

Bills are developed from the registration for classes of a student and the appropriate applicable fees. Failure to attend classes does not absolve a student of financial responsibility. Students must follow the Refund Policy by completing a Change of Status form in order to receive refunds or adjustments in their bills. Applicable federal government refund policies will apply to students who have received federal financial aid.

Checks Returned for Insufficient Funds

The college reserves the right to request cash payment, money order or cashier check if a student has had a check returned for insufficient funds. A returned check fee will apply under these circumstances. The amount of this fee is listed in the Tuition and fees table on the GSC website under One Stop/Bursar site.

Registration Hold procedure

  1. A list of students with outstanding financial obligations is generated prior to a registration period.
  2. Students on this list are notified that their upcoming registration will not be processed if their financial obligation is not cleared prior to the registration period.
  3. When students have cleared their accounts, registrations can be processed.

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Returned Check Policy

A $40.00 fee will be charged directly to a student’s account for any check returned.

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Withdrawal and Refund Policy

Withdrawing From a Course

Students who voluntarily withdraw from a course should review the factors to consider in making a decision to withdraw listed on the GSC website under the Registrar tab and under the tab called Withdrawing from Classes.

Students who voluntarily withdraw from a course will be entitled to a refund of tuition and fees in accordance with the refund schedule. The refund schedule is based upon the written drop or withdrawal from the course listed on the Change of Status form. Adjustments in a student's bill for tuition and refundable fees are based upon the date on which the College is notified. When a student withdraws from courses a Change of Status form must be completed. Students are not entitled to a refund if they withdraw from a course or the College after the end of the 4th week of the semester for fall and spring, after the 2nd week for the summer semester and after the 1st week for interim semester.

Failure to attend class does not constitute a withdrawal and does not entitle the student to a refund of tuition. Students who are administratively withdrawn for non-attendance will not receive a refund. Any student who leaves the College without notification forfeits all rights to refund or reduction of an account.

Any outstanding delinquent financial obligation to the College will be deducted from a refund.

Fall and Spring
First week of the semester 100% refunded
Up to the end of the 4th week 50% refunded
After the 4th week No Refund
First day of the semester 100% refunded
Up to the end of the 2nd week 50% refunded
After the 2nd week No Refund
First day of the semester 100% refunded
Up to the end of the 1st week 50% refunded
After the 1st week No Refund

Treatment of Title IV Aid when a Student Withdraws

When a student ceases to be enrolled, the College is required to determine the earned and unearned portions of the Title IV aid as of the date the student ceased attendance based on the amount of time the student spent in attendance. Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.

Withdrawals Due to Extenuating Circumstances

A student who withdraws from the College or courses due to extenuating circumstances may request a partial or complete cancellation of tuition by completing an appeal with the Business Office. Requests for medical withdrawal must be submitted in writing to the Business Administrator with appropriate documentation as indicated on the GSC Tuition Appeals Policy Form or requested by the Tuition Appeals Committee.


Refunds may be issued to a student when there is a credit balance on their account resulting from an overpayment, course withdrawal, excess financial aid funds, etc.

Refunds are not issued until funds are actually received by the College.

Title IV funds for students are generally received in the third week of classes and any resulting refunds are processed within fourteen (14) days of receipt.

Students with credit balances resulting from excess financial aid funds, tuition cancellations, etc., will be emailed when their refund is ready. Refunds are mailed to the permanent address on file at the College or deposited into the recipient’s bank account via Electronic Funds Transfer (EFT) if the student has submitted a signed Electronic Payment Authorization form.

Students may request to apply their credit balance to future semester charges by completing the appropriate authorization form with the Business Administrator.

When a student’s registration status changes and he or she is a recipient of financial aid funds, the student’s record must be reviewed by the Financial Aid Office before a refund can be issued. Credit balances resulting from the disbursement of Parent PLUS Loans will be refunded directly to the parent unless written instruction is submitted to the Business Office by the parent authorizing the student to receive the funds.

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Book and Supply Allowance

Students who will have a credit balance after tuition and fees are applied to their student bill, are eligible for the disbursement of financial aid funds as a refund up to the amount allowed for their books or the amount of the credit balance if under the maximum allowed for books and supplies. Book checks are required to be received by the student prior to the 7th day of class to meet Federal Guidelines instituted July 1, 2011. The Business Office strives to disburse book and supply allowance to eligible students one week prior to the start of class each semester to allow students ample time to purchase their books. Delay in completing the financial aid process will result in a delay in disbursement of book and supply allowance to the student.


Direct Deposit Form (PDF)

Emergency Loan Application (PDF)

Employer Reimbursement Payment Plan Authorization Form (PDF)

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