Withdrawing From Classes - Good Samaritan College of Nursing

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Withdrawing From Classes

While there are a very low number of students who withdraw from GSC each semester, there are circumstances that individuals may lead you to consider this option. Reasons for withdrawal may include illness, family emergencies, or other personal circumstances. It is important to seek guidance from the Financial Aid Office and consider a number of factors before making a decision to withdraw from classes or school.

Factors to Consider in Making a Decision to Withdraw

  1. You may owe Money to GSC
    1. Your bill may be adjusted. Depending on the timing of your withdrawal, you may owe money to GSC. Should you drop courses during the refund period, your bill would be adjusted accordingly.
    2. Financial Aid may be adjusted. Financial Aid is tied to your enrollment status. For example, if you are full time (> 12 credit hours), you may receive a full-time Pell grant. If you drop during the refund period to half time (6-8 credit hours), you would receive half of the amount of the full-time Pell grant. As you add and drop classes during the refund period, your financial aid amounts may be adjusted resulting in a balance due. Financial aid disburses at the end of the third week of classes and disburses according to the enrollment status you are at that time.
      Enrollment Status Credit Hours Enrolled
      Full-time > 12 Credit Hours
      Three Quarter Time 9-11 Credit Hours
      Half Time 6-8 Credit Hours
      < Half Time 1-5 Credit Hours

      Enrollment Requirements for Financial Aid Programs

      Program Enrollment Requirements
      Federal Pell Grants Prorated for < full-time status
      Federal Direct Loans (Stafford, Parent PLUS At least halftime
      Federal Work-Study, FSEOG At least halftime
      Institutional Aid GSC Scholarships Fulltime
      State OCOG Prorated for < full-time status
      Private Loans Varies by Lender
      1. Dropping all of your courses.The Department of Education requires schools calculate a Return of Title IV funds for students who withdraw from all of their courses for a given semester. Students earn a portion of their financial aid based on the percentage of time they are enrolled. This means that if you earn 20% of your financial aid, the rest must be returned to the Department of Ed, and many times, leaving you with a balance due to the college. See Withdrawing From All Courses.
        The Registrar considers you to have “earned” all of your fees after the end of the fourth week of classes for the fall and spring terms. See Refund policy for optional semesters. The Office of Financial Aid uses the federal definition for determining when all aid is considered to be “earned”, which is the 60% mark of their term. Students who withdraw AFTER the 60% mark, are eligible to keep 100% of their financial aid.
  2. Your Withdrawn Term is Counted Toward Your Academic Progress

    W, WP and WF (official withdrawals), do not count toward meeting the completion percentage for financial aid academic progress, and are included in the qualitative assessment. This means that the credit hours for courses that a student does not complete and receives a W grade, are counted toward the Maximum Timeframe that a student can receive financial aid (no more than 150% of their program). A W grade is also calculated to determine if the student is meeting the requirement for the Pace of Progress in their program. To calculate the pace at which a student is progressing , divide the number of hours the student has successfully completed by the total number of credit hours he/she has attempted.

    Pace = Cumulative number of credit hours completed
    Cumulative number of credit hours attempted

  3. Recalculating your Fees

    Refund Schedule:
    Week 1 – 100%
    Week 2-4 – 50%
    After Week 4 – 0%

  4. Examples of Withdrawing Before and After 60% of the term

Withdrawing from All Courses

If you are thinking about withdrawing from all of your classes, you must contact your academic advisor to discuss how a withdrawal will impact your academic career and have him or her sign off on the withdrawal. It is also very important to follow the appropriate withdrawal procedure established by your college and to complete the College withdrawal form with the Office of the Registrar.

Although you are not required to put your withdrawal in writing for a Return to Title IV calculation to be performed, we must be notified by the registrar's office of your intent to withdraw.

Once classes begin and financial aid has been applied to your account, you must complete more than 60 percent of the semester or you may be required to repay all or part of the financial aid disbursed to you for the semester.

Financial Aid Withdrawal Process

  • After the Office of the Registrar has processed your withdrawal form, your academic record is updated.
  • The Business Office is notified and the required recalculation of your semester charges is completed. You will be charged up to the date of your official withdrawal.
  • The Office of Financial Aid will determine the portion of your original financial aid award for which you are eligible (earned) and the portion of your original financial aid award for which you are not eligible (unearned).
  • To calculate the percentage of the term completed, divide the number of days you attended by the number of days in the semester. The count begins with the first day of the semester and ends with the last day of the examination period. Weekends and holiday breaks of less than 5 consecutive days are included in the count.
  • Unearned federal financial aid must be returned to program accounts in the following order:
    1. Unsubsidized Federal Direct Stafford Loan
    2. Subsidized Federal Direct Stafford Loan
    3. Federal Direct Parent PLUS Loan
    4. Federal Pell Grant
    5. Federal Supplemental Educational Opportunity Grant (FSEOG)

Consequences of Withdrawing from All Courses

If you withdraw from all of your semester courses:

  • All or part of your financial aid may be reduced or canceled;
  • You may have a balance due on your account because your financial aid award will require adjustment;
  • A hold will be placed on your academic records until you repay the amount owed to the College as a result of your withdrawal. You will not be able to:
    • register for subsequent semesters at GSC, and/or
    • obtain a copy of your academic transcript;
  • Your credit history may be adversely affected when GSC reports your past due account to an external credit agency;
  • You may not meet the satisfactory academic progress (SAP) requirements for continued financial aid eligibility, so future aid eligibility may be jeopardized;
  • You may have to begin repaying your student loans if you remain out of school longer than six months; and
  • Repeated withdrawals may cause you to reach loan aggregate limits more quickly and result in your ineligibility to borrow in future years

Unofficial Withdrawals

Federal aid recipients whose semester record indicates a 0.00 semester GPA and any combination of W, WP, WF, or "blank" grades may be contacted after the semester under review is completed to determine if the student unofficially withdrew from the College. If so, consistent with federal regulations, 50 percent of the student's federal aid is considered unearned and may require repayment.

If the institution can document that the student participated in an academically related activity following the 50 percent point in the term, that date will be used in the calculation.

Academic concerns

  • Dropping a course in week 1 does not have an academic impact. The course is simply removed from the student schedule.
  • Dropping any or all courses past week 1 does require a meeting and signature from the student’s faculty advisor.
  • For weeks 2-10, dropping course will result in a W on the transcript, which does not impact the GPA, but as outlined above can impact standards of academic progress.
  • Dropping a course week 10, will result in either WP or WF on the transcript based on the score the student is earning in the class. WP does not impact the GPA, but WF impacts the GPA just as a D or F and counts toward probation and dismissal.